ProofSafe - data collection &

Digitise and streamline all your systems, move from paper and spreadsheets to intuitive, digital forms and reports - completed by anyone, anywhere, online or offline. ProofSafe integrates with your existing systems getting your data where it’s needed.

The simple to use interface enables everyone in your team to collect data, analyse results and produce real time reports.

Common OHS / WHS uses include: Safety Audits, Equipment Checks, Incident Reports, Time Sheets, Stock-takes, JSA’s, SWMS, Toolbox Meetings, Logbooks, Quotes and Job Reports.

RESEARCH
ProofSafe forms are configured for each project facilitating field surveys anywhere including remote locations with no data coverage. Eliminate double entry of data (mistakes), cutting and pasting of files, lost paperwork and carrying multiple devices; enter your data once, upload and it’s immediately amalgamated and ready for analysis back at the office.

EXAMPLES
(a) Your field team, using a mobile device, completes a JSA and vehicle Pre-Start check at the start of the day, as soon as they upload; a professional report is generated, saved and emailed to selected recipients.

(b) An incident occurs on your worksite – immediately anyone in the team can complete an Accident Report with the details, location, marked-up photos, witness details and GPS location, the file is immediately delivered to the Department Manager and business Safety Officer and is saved on your system database.

(c) Your department manager undertakes regular quality & compliance audits of your team on Proof Safe, at the end of the month the manager uses the portal to generate and print a summary report of all business audits.

(d) As a research team conducting spotlighting surveys on arboreal marsupials your data is collected and uploaded each evening – this includes GIS information, weather observations and dictated notes. After returning from the field trip the data is already amalgamated into a single file with no further data entry required – from the desktop data is exported to CSV for analysis.

(e) Citizen Science project - Participants access your custom forms via the ProofSafe app, the forms are easy to use with clear instructions, hints and photos to help participants. You share instructional PDF documents with volunteers via the App, when they upload a completed file two things happen: 1. Your dataset is immediately updated,
2. The participant receives an email confirming the information they submitted.

WEB PORTAL
View and export your data
Manage access to your ProofSafe platform for personnel or contractors
Share documents with your teams via the app
Generate summary reports with date parameters
View and manage your equipment and other assets
Integrate directly with your other systems via our API

FORMS
• Question types include: text, numeric, calculated, GPS, date, time, signatures, images with markup and date / gps stamps, sketch pad, hyperlinks and more.
• Sub-forms or sub-sub-forms for layered, repeatable components.
• Lists - cascading, single or multi-choice or dropdown
• Duplication of records
• Visibility (conditional) settings hide or show questions as required
• Maps available offline

CUSTOMISATION
We assist you to setup ProofSafe;, forms, lists and reports the way you need them. As your business grows or diversifies ProofSafe is adapted to suit.

ProofSafe has tools ready to go across multiple industries; as diverse as: tree lists for arborists, logbooks for commercial diving operations and matrix-based Fuel Hazard Assessments for ecologists and fire authorities.

DOCUMENTS
Share documents with your teams, this might be Safe Work Method Statements (SWMS) or SOP’s for operational teams or field guides for researchers and volunteers.

SUMMARY
ProofSafe is flexible, easy to use and integrates with your existing systems making your operations safer, more efficient and professional.